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TheGardensGazette.org
Feedback > Workflow

@ Contact

Workflow from submission to publication
Submission Workflow status updates are posted via Google Drive: MyDrive > Submissions / Submission Workflow


Here you will find instructions to process submitted content, to review it, to edit it, and to publish it online. 
​Submission form is used to upload documents (instructions are included)

This draft workflow is being revised and integrated with JotForm and Google Drive.
For a conceptual view see Content Workflow Initiative 


Workflow_Form: Steps and Processes
Submission Files Distribution  
   A. Editors receive emailed Submission files via JotForm.com (Site Admin sets up editor emails)
   B. Site Admin or editor uploads file submissions to Google Drive:
MyDrive > Submissions > 1-Original-files / files
   C. JotForm automatically updates activity spreadsheet on Google Drive:
MyDrive > Jotform / Submission_Form
   D. JofForm automatically uploads submission forms to Google Drive:  
MyDrive > Submission_form / files
   
E. Site Admin or editor uploads work files to Google Drive: MyDrive > Submissions > 2-Work-files / files
   F. Editor copy/pastes edited submission onto designated website page
   G. Site Admin or editor copy/pastes posted submission to Google Drive:  MyDrive > Submissions > 3-Published-files / files
    
1. Contributor submits via online Submission form
1A Name (required) *
1B E-mail (required) *
1C Phone Number (optional)
1d Preferred Contact?  E-mail  Voice Phone  Text Phone
1E Building or Apartment (optional)
1F Topic:   Activity, Artist Showcase, Current Events, Friends and Neighbors, Health and Safety, Letters to the Editor, Movie, Personal Story, Pet, Photographer Showcase, Review, Trip, Writer Showcase, Other
1G Description and Attribution (required) *
1H Do you have consent to submit images of other people?
1I URL for file share (optional)
1J File upload (optional)
1K Today's date
1L How do you want to participate in editing your submission?
   Drop down list
    Choose one
     1-Let me know when its published
    2-Show me the final draft before publishing
    3-I want feedback from the editor
    4-I want to collaborate with the editor
    5-I want to help produce a polished product
1M Enter the message as it's shown *  (CAPTCHA)
      (Submit Form)

In Development:
2. Submission received, categorized, and flagged
  2a Intake Editor posted file to Google Drive Submission folder []
  2b Site Admin uploaded recent Submission_Form_monthday.pdf  from JotForm to Google Drive Submission folder []
  2c Working title for submission
  2d Submission category: (news/feature/opinion/etc)
  2e Flag(s) 
  2f Intake editor name 

  2g Date
  2h Intake editor updated Submission Workflow spreadsheet in Google Drive Submission folder []
       (Submit Form)
3. Editors assigned to submission by lead editor
  3a. Editors assigned _____________________________
  3b. Instructions for editors _________________________  
  3c. Assignment date _______________
4. Editor contacts Contributor to review process
  4a. Contributor contacted []
  4b. Contact notes ___________________
  4c. Contact date ____________________
5. Submission reviews completed by editors
  5a. Review notes ______________________
  5b. Date Reviewed _____________________
6. Submission edits completed by editors
  6a. Edit notes ______________________________
  6b. Edit completion date ______________________
  6c. Contributor approval date ___________________
7. Submission approved and scheduled by Lead Editor (or returned for edits)
  7a. Date returned for additional edits _________________
  7b. Date approved for publication ___________________
8. Site Administrator assistance
  8a. Instructions to site admin ___________________________________
  8b. Date instructions completed _________________________________
9. Submission published
  9a. Scheduled publication date __________________
  9b. Site page name __________________________
  9c. Site navigation ___________________________
  9d. Blog name ______________________________
  9e. Byline for blog category _____________________
  9f. Blog categories ___________________________
  9g. Blog comments are open[], closed[] or require approval[]
  9h. Date published ___________________________ 

10. Out-of-date submissions to be archived and removed (optional)
  10a. Retention end-date ___________________ (date submission may be archived and then removed)
  10b. Date submission archived __________________
  10c. Archive location _________________________
  10d. Date submission removed __________________ 

Workflow_Form revisions: 2016-08-15; 2016-08-18v; 2016-08-25a
Blank form available here 
http://www.thegardensgazette.org/workflow.html
Convert to plain text here http://www.editpad.org/

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  • Home
  • News
    • Whats New
    • Announcements
    • AGRC Meetings
    • Current Events
    • Candidates
    • AGRC Election >
      • AGRC Candidates 2020
    • Newsletter
    • Volunteer
    • Straight Arrow News
  • Resources
    • Washer Dryer Report
    • Webinars
    • AGRC Committees >
      • AGRC Emergency Committee
      • AGRC Wellness Committee
    • Resident Services Coordinator
    • Safety Blog >
      • Heat Safety
      • Fire Safety
      • Block Watch
    • Health Blog >
      • Heart Health
      • Air Quality
      • COVID-19
      • Social Anxiety
      • Medicaid and Medicare
    • Arrowhead P-Patch
    • Community >
      • Camp Second Chance >
        • CSC FACT SHEET
      • South Park Senior Center
      • Nextdoor
      • Museum Map
      • Senior Services Map
    • Transportation
    • Food Bank
    • Housing
    • Emergency Hubs
    • Contributors
    • Tutorials
    • Dining
    • Too Much Stuff
  • Blogs
    • Podcast >
      • Sound Gardens
    • Activity Blog
    • Photo Gallery
    • Culture and Society
    • In Memory Of
    • Performing Arts
    • Letters to the Editor
    • Harvey Resident Rabbit
    • Pet
    • Travel Adventures
    • Trip
    • Trivia
    • Website
  • Feedback
    • Contact
    • Survey
    • Carpool
    • Comments
    • Submission >
      • Submission Short
    • Submit Recipe
    • Website Newsletter
    • Suggestions
    • Workflow
  • Clubs
    • Book Clubs
    • Online Gatherings
    • Amateur Radio Group
    • Hearing Loss Support Group
  • Sitemap
  • Privacy Policy
  • Standards and Procedures
  • Test Blog
    • Test Blog 2
    • Test Page
  • Repeat Events
  • Archive
    • RSC Archive
    • COVID-19 Archive
    • Home Archive
    • End of Life Discussion
    • Health and Safety